Reclaim Your Day: The Future of Insurance Agencies with AI + VA’s

Time is the one resource your insurance agency can’t manufacture, but it’s the one you keep losing.

Between following up on client documents, entering policy updates, managing COIs, quoting, and endless emails, your team’s day disappears before they’ve even had a chance to focus on real growth opportunities. If this sounds familiar, you’re not alone.

In 2025, successful insurance agencies aren’t just working harder, they’re working smarter. And one of the smartest moves they’re making is combining AI automations with Virtual Assistants (VAs).

At Thehour.co, We help agencies like yours reclaim hours of valuable time every week by blending human support with AI efficiency. Here’s how:

1. Take Over Time-Consuming Administrative Tasks

Let’s be honest: documentation, email follow-ups, and data entry aren’t the best use of your agents' time. With the help of AI-powered automations and your VA, you can streamline:

• Certificate of Insurance (COI) requests

• Client communication & reminders

• Claims updates

• Renewal tracking

• Basic data entry into your AMS

Every hour spent on admin is an hour lost on prospecting, upselling, or nurturing your book of business. AI + VAs support clears the clutter and gives that time back.

2. Keep Workflows Moving Even After Hours

One of the greatest perks of hiring a VA through Thehour.co is extended productivity, backed by AI tools. Many of our clients use after-hours VAs to:

• Catch up on backlog work.

• Respond to emails queued during the day with AI-assisted templates.

• Prep reports and tasks for the next morning

This means your agency wakes up ahead of schedule, not behind.

3. Help Agents Focus on What Matters Most

When your agents aren’t buried in admin work, they can do what they do best:

• Build stronger relationships with clients.

• Identify cross-sell and upsell opportunities with AI-driven insights.

• Stay updated on industry changes.

• Improve customer satisfaction

Your VA, supported by AI tools, becomes the silent partner who frees up your team to make a bigger impact.

The Result: A More Proactive, Less Reactive Agency

Without AI-Powered VA support, your agency may feel like it’s always playing catch-up. With them? You move ahead of the game, improving client response times, strengthening operations, and creating the breathing room your team needs to innovate and grow.

Take Back Control of Your Time

Let us help you reduce the busywork and increase your agency’s bandwidth. Stop time leaks. Start working smarter with AI automation and VA support today at Thehour.co.